How to Fix QuickBooks 1099 not printing correctly?

Printing 1099 forms in QuickBooks can sometimes present challenges. Incorrectly printed forms can lead to delays, penalties, and even inaccurate reporting. This article outlines common issues and provides troubleshooting steps to ensure your 1099s print correctly.   

1. Update QuickBooks

• Crucial Step: Always ensure you're using the latest version of QuickBooks Desktop.

  • Go to Help > Update QuickBooks Desktop.

  • Important: Check the "Reset Update" box. This helps resolve potential update conflicts.

  • Click "Get Updates" and install any available updates.

  • Restart QuickBooks after updating.

2. Verify Vendor Information

• Accuracy is Key:

  • Eligible for 1099: Ensure all vendors who should receive a 1099 are marked as "Eligible for 1099" in their vendor records.

  • Accurate Information: Double-check all vendor information, including:

    • Tax Identification Numbers (TINs)

    • Addresses

    • Payment amounts

• Categorize Payments: Ensure all payments subject to 1099 reporting are correctly categorized in QuickBooks (e.g., rent, non-employee compensation).

3. Printer Setup and Alignment

• Printer Setup:

  • Go to File > Printer Setup.

  • Form Name: Select "1099s/1096".

  • Align: Click "Align" and follow the on-screen instructions to adjust the form alignment.

  • Print a Sample: Always print a sample on blank paper before printing on actual forms to check alignment.

4. Utilize the QuickBooks Tool Hub

• Download & Install: Download and install the latest version of the QuickBooks Tool Hub.

• Quick Fix my Program: Run the "Quick Fix my Program" tool within the Tool Hub. This can often resolve minor software glitches that might affect printing.   

• QuickBooks PDF & Print Repair Tool: Run this tool to address potential issues with PDF printing and general printing functionality within QuickBooks.   

5. Consider these Factors

• Printer Issues:

  • Check Printer Settings: Ensure your printer is properly connected, has the correct paper size and type selected, and is functioning correctly.

  • Printer Drivers: Update your printer drivers to the latest versions.

• Form Type: Use pre-printed 1099 forms specifically designed for use with QuickBooks.

• Paper Feed: Ensure the paper is loaded correctly into your printer.

6. Contact Intuit Support

• Seek Expert Assistance: If the above steps fail to resolve the issue, contact Intuit Support for further assistance. They can provide tailored guidance based on your specific situation.

Important Notes:

• File Electronically: Consider e-filing your 1099s through QuickBooks. This can significantly reduce the risk of printing errors and simplifies the filing process.

• Deadlines: Be mindful of the 1099 filing deadlines. Late filings can result in penalties.   

By following these steps and carefully reviewing your QuickBooks setup, you can minimize 1099 printing issues and ensure accurate and timely reporting.

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