If the Social Security Number (SSN) on a W-2 in QuickBooks is incorrect, follow these steps to correct it:
Step 1: Check if the W-2 Has Been Filed
If the W-2 has not been filed with the IRS, you can correct it directly in QuickBooks before submitting it.
If the W-2 has already been filed, you must file a W-2c (Corrected Wage and Tax Statement).
Step 2: Correct the SSN in QuickBooks
Open QuickBooks Desktop or QuickBooks Online Payroll.
Go to Employees > Employee Center.
Select the employee whose SSN needs to be corrected.
Click Edit Employee and update the Social Security Number.
Click OK to save changes.
Step 3: Regenerate the W-2 Form
Go to Employees > Payroll Tax Forms & W-2s > Process Payroll Forms.
Select Annual Form W-2/W-3 - Wage and Tax Statement.
Choose the correct year and click Create Form.
Review the W-2 to ensure the correct SSN is displayed.
Print or e-file the corrected W-2.
Step 4: File a W-2c (If Needed)
If the W-2 was already sent to the IRS or Social Security Administration (SSA), you must file a W-2c (Corrected Wage and Tax Statement):
Download Form W-2c and Form W-3c from the IRS website.
Fill out the correct employee information, including the corrected SSN.
Submit the W-2c to the SSA via mail or electronically.
Provide a copy of the W-2c to the employee.
Step 5: Notify the Employee
Inform the employee about the correction.
Provide them with a corrected W-2c for their records.
Step 6: Prevent Future Errors
Always verify employee SSNs during onboarding.
Use the SSA's Social Security Number Verification Service (SSNVS) to validate SSNs.
Need Further Assistance?
If you need help, contact QuickBooks Payroll Support or consult a tax professional.
Let me know if you need additional details!
More Useful Link Here -
https://community.clover.com/questions/110711/helphow-fix-quickbooks-payroll-direct-deposit-not.html
https://community.clover.com/questions/110750/helphow-fix-quickbooks-direct-deposit-not-working.html
Commenti